Portal, AZ - Rodeo, NM

San Simon School News

Minutes of the meeting of Governing Board
San Simon School District #18 August 6, 2025 

    I.    CALL TO ORDER:
The meeting was called to order at 5:30 p.m. in the San Simon Technology Center with the following in attendance:
Governing Board: Jason Sloan-President Dusty Pierce-Member
Peter Grill-Member
Robert Reynolds-Member (not present) Angela Humphreys-Clerk
Administration: Kari Wade, Superintendent
Rose Rothpletz, Business Manager
Minutes: Donna Lewis
Guests: Brenda Fierro
PLEDGE OF ALLEGIANCE TO OUR FLAG:
Mr. Sloan led the group in the pledge of allegiance to our flag.

    II.    APPROVAL OF AGENDA:
Ms. Humphreys moved to approve the agenda. Seconded by Mr. Sloan.

III. APPROVAL OF THE MINUTES:
Ms. Humphreys moved to approve the minutes of the July 9, 2025, meeting. Seconded by Mr. Sloan. 

    IV.    CALL TO THE PUBLIC:
Mr. Sloan invited guests to speak on any item not included in the agenda. There was no response.

    V.    REPORTS:
5a. Mrs. Wade’s report included today was the first day of school. Everything
went well. Official high school volleyball practice will start on August 11 & their first game is August 30. Junior high volleyball practice started today. Their first game is on August 16. Our student enrollment is around 88. Open house is scheduled for August 20, from 5:30 – 6:30 p.m. She
had meetings with the teachers during in-service. The school will be implementing the Community Eligibility Provision for the breakfast & lunch program this school year. All students will be receiving free meals. The Student Health Advisory Committee met to go over the Local Wellness
Policy. There were a few updates made to the policy.
The maintenance report included the sit-n-spins were installed under the solar panels on the playground. The water tank project funded by SFD
is completed. The fire system is in the procurement stage. A pre-bid walk through is scheduled for August 14. There is also a pre-construction meeting for the installation of the playground equipment on the 14th. The application for the cafeteria range hood has been submitted to SFD for approval. The grading and drainage project is almost complete. There was discussion on the list of SFD projects and dollar amounts presented that were funded in FY25.

5b. Mrs. Rothpletz’s report included discussing the FY25 budget report. She will be cleaning up the line items for grants. She discussed the FY26 monthly budget report. She will be working on moving the money from FY25
over to FY26. There will be a budget revision #1 in September. The student activity report included a purchase by the Athletic Club for swag mats for the gym. The FFA received a donation for the banquet. Class of 2026 had a deposit for the concession stand. She informed the Board on the consent agenda there was no expense voucher created for #2555. At the end of December or January we were approved through Grants Management for a School Safety Officer to be on campus this school year. There will be an officer on campus starting tomorrow. 

VI. ACTION ITEMS:
6a. Ms. Humphreys moved to approve allowing Arizona Online Instruction 

Students living within boundaries the opportunity to participate in San Simon Athletics. Seconded by Mr. Sloan. 

6b. Ms. Humphreys moved to table the second read of Policy Advisories Volume 37, Number 2 until the September meeting. Seconded by Mr. Sloan. 

6c. Ms. Humphreys moved to approve the Disposal List as presented. Seconded by Mr. Sloan. 

VII. CONSENT AGENDA:
7a. Mr. Sloan moved to approve consent agenda items 7a. Vouchers and Claims, 

7b. Approval of Donna Lewis as Student Activities Treasurer and 7c. Approval and receipt of donated funds as presented. Seconded by Ms. Humphreys. 

VIII. ADJOURNMENT:
The next regular board meeting is scheduled for Monday, September 8, 2025, at 5:30 p.m. in the San Simon Technology Center. Ms. Humphreys moved to adjourn the meeting at 5:56 p.m. Seconded by Mr. Sloan.